The Rochester
Fantasy Fans
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ROCHESTER
FANTASY FANS BY-LAWS
MEMBERSHIP
1. All
members are subject to the By-laws.
2. There
will be a membership fee of $10.00 ( $15.00 per family) per year.
In hardship cases, this can be modified or waived by private
agreement of the officers.
3. Prospective
members must attend two consecutive meetings before joining.
4. Disruptive
or detrimental actions will result in that member being asked
to leave the activity by an officer. Repeat offenders will be
subject to a vote for expulsion from the club, and forfeiture
of their membershipfees.
5. An inactive
member is one who has not attended the last three consecutive
meetings. Active status returns on the second attendance. Any
member may voluntarily become inactive for a specified
period with immediate return to active status at
the end of the period. |
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MEETINGS
1. Meetings
will be held monthly with business preceding other activities.
2. Orderly
business meetings will be conducted in the following manner:
The chairmanopens the meeting following a planned agenda.
i) Old
business
ii) New
business
iii)
Next meeting agenda
iv) Closing
All speakers
must be recognized by the chairman
3. Committees
of three to five members will be formed to plan and organize activities
for presentation at the business meeting.
VOTING
1. Ordinary
matters
A majority
of members at a meeting who have attended enough of the discussion
on a measure to understand it without rehashing old discussion,
are necessary to pass that measure.
2. Treasury,
By-laws, Membership, and Override of a Veto
On any
vote which involves the treasury, a change in the By-laws, the
change in the status of a member, or a veto, two thirds
of the active members must agree for the measure to pass.
Absent members should be contacted and vote by phone.
3. Veto
If all
the officers oppose a vote on an ordinary matter the vote
is vetoed.
4. Override
of a Veto
A second voting
on the matter may be taken to override a veto.
Officers
1. Positions
and Responsibilities
A. President
a). Chairs
the meeting or delegates that authority
b). Arranges
time and place of meeting Oversees the clubs activities.
B. Vice-President
a). Assists
the president
C. Treasurer
a). Handles
all the financial matters of the club
b). Collect
and record membership fees
c). Responsible
for all club funds
D. Secretary
a). Takes
the minutes of the meetings
b). Keep
attendance records
c). Keep
a roster of all active members
d). counts
votes
2. Term
The term
of office is one year without limit to the number of terms a member
may serve.
3. Election
of officers
A. Procedure
The election
procedure shall cover four weeks as follows:
week 1- Announcement
of elections and formation of election committee
week 2- Deadline
for nomination of candidates
week 3- Deadline
for acceptance of nomination by candidates
week 4- Vote
by secret ballot
B. Voting
Absent
members can vote in advance by a sealed envelope, or by
calling a member of the election committee with their vote.
C. Election
committee
The election
committee will consist of three members and will be responsible
for the
listing of nominations and acceptances. They will also be responsible
for making
the ballots, and counting the votes.
Treasury
1. To be
used for club activities or interests as voted upon (see Voting
- 2)
2. The
treasurer is responsible for all funds (see Officers - 1.C.c)
Library
1. The
library is for use by all members
2. The
librarian is nominated by the officers.
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